Operations Manager - Vertexacademies

Organization Overview

Vertex is a pioneering, first-of-its-kind IB-for-all academy located in the heart of the Bronx. It is not just a school but a bold reimagining of education.

Our mission is to provide students with pathways for upward mobility while preparing them for self-governance in a democratic republic. Everything we do is rooted in the four cardinal virtues: courage, justice, temperance, and wisdom.

At Vertex, our scholars have agency. Each day, they make choices about who they want to become, the lives they want to lead, and the society they want to build. We are committed to equipping them with valuable knowledge, sharpening their critical thinking, and creating a space for exploration, questioning, and creation.

As an authorized International Baccalaureate (IB) World School with a classical core, we offer a rigorous academic foundation and transformative character education.

Culture of Continuous Improvement

• Calendar
• Professional Development for 3 weeks before meeting students
• Instruction for students for 1 week in August before the fall session begins
• Student-led family conferences three times a year (no instruction on these days)

Professional Development and coaching

• Participate in school-wide and weekly Operations and Student Support team meetings to develop skills and understand critical information. Engage fully to identify problems and create solutions.

Essential Job Functions

School Operations and Logistics

• Oversee and manage all aspects of the main office, ensuring service, organization, friendliness, and professionalism. Maintain welcoming reception and handle visitors and calls promptly.
• Assist core operational systems: student arrival, attendance, transitions, and dismissal.

• Assist in preparing the school for the year, including ordering supplies.
• Coordinate logistics for school meal services, ensuring scheduling and compliance.
• Manage the Free and Reduced Lunch Program and process.
• Plan and coordinate logistics for school-wide events, including evenings or weekends.

• Translate documents into Spanish and provide live interpretation as needed.
• Manage facility requests and communicate with the facilities team.

Enrollment

• Assist in student recruitment, outreach, and tours.
• Maintain student files and coordinate enrollment processes.
• Manage the student waiting list and organize applications.
• Ensure lottery compliance and document the process.
• Handle student transfer and withdrawal paperwork.

Technology

• Support school technology needs, including devices, software, and network infrastructure.
• Distribute, maintain, and collect technology devices.

Finance and Purchasing

• Assist with procurement, distribution, and inventory of supplies.
• Support the annual financial audit process.

Academic Operations

• Assist with assessments, including administration, scoring, and analysis.
• Prepare for parent-teacher conferences, including printing reports and materials.
• Support assessment processes and project planning, including inventory and school startup activities.

Qualifications

The ideal candidate moves with purpose, anticipates needs, and manages systems effectively.

Required:

• Expansive sense of agency
• Hunger for feedback and commitment to improvement
• Bachelor’s degree
• Fluency in Spanish (oral and written)
• 3-5 years of administrative experience, preferably in a school
• Experience with data management systems (ATS, PowerSchool, Schoolmint)
• Exceptional skills in Google Suite and Excel

Preferred:

• Flexible attitude, lifelong learner, sense of humor
• Commitment to diversity and open inquiry
• Strong interpersonal and organizational skills
• Calm, professional demeanor under pressure
• Growth mindset and receptiveness to feedback

Compensation and Benefits

Vertex offers a competitive package, including:

• Salary range $75,000 - $90,000, based on experience
• Comprehensive health insurance
• 401(k) with employer match
• Paid time off and holidays
• Professional development
• Supportive work environment

Physical Requirements

This role may require lifting items up to 20 pounds, assisting coworkers, and frequent movement, including standing, walking, and computer use.

EEO Statement
Vertex provides equal employment opportunities and prohibits discrimination based on characteristics protected by law.#J-18808-Ljbffr