Trust Accounting Associate - Virtual Company
New York, NY
About the Job
Role: Accounts Receivable (Temporary to Permanent)
Pay Rate: $25/HR - $31/HR
Location: New York, NY (Hybrid)
Job Description:
The Role
We are seeking a professional to strengthen the accounting team. This position will be focused on various accounting tasks and will be responsible for providing accurate, timely accounting information to assist decision-making. This is a perfect opportunity for a professional who thrives in a fast-paced, dynamic accounting environment. The primary responsibility of the Accounting Associate is to ensure timely invoicing and collection of client payments. Responsibilities will include basic accounts receivable/account payable duties, follow-up on client monies/outstanding invoices, data entry, billing. The Accounting Associate will also create and manage spreadsheets in Excel format that are customized to client needs and requests.
Responsibilities
· Review contracts/bookings reports to ensure accurate information is inputted into the accounting system
· Investigate held checks or wires with client team to submit missing bookings
· Help agents and assistants with coordinating booking report submission questions
· Perform other accounting tasks as requested by Supervisors and management
· Escalate collection of missing booking reports, to Trust Accounting Supervisor, if no response in the defined timeframe
· Maintain communication with agents, assistants, managers, attorneys, studio contacts and the trust department; which will include in person meetings
· Perform month end close tasks for A/R – book revenue according to the revenue recognition policies and closing schedules are updated
· Perform accurate monthly billing adjustments, and the handling of billing questions and discrepancies
· Support the accounts receivable budget process by providing information and identifying variances; implement corrective actions
· Conduct monthly training for new agent assistants, including familiarizing them with trust accounting functions, as well as how to submit bookings
· Responsible for identifying and collecting on past due balances while maintaining positive relationships with our customers/clients
· Support with special projects, company initiatives and/or process improvements initiatives
· Collect/upload profit statements/update booking/invoicing supplier grids
Qualifications
· Bachelor’s degree preferred; Must have 3+ years Finance/Accounting experience
· Experience reconciling accounts, statements, etc. and resolving discrepancies
· Entertainment experience is preferred
· Strong interpersonal and communication skills
· Ability to work well with a team and represent the culture of the company
· Demonstrated ability to multitask and manage conflicting priorities
· Ability to succeed in a fast paced, highly demanding, high volume, dynamic, corporate environment
· Unimpeachable integrity and can be trusted to maintain confidential information
· Must be proficient in Microsoft Office Suite
· 10-key by touch
· Typing – 45 wpm min
· Good organizational skills; able to multi-task
· Will take initiative; ask for more work if needed
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.