Business Center Administrator - Programs Toby Wells ( Seasonal) - YMCA of San Diego County

Overview:

The Business Center Administrator is responsible for high quality administrative functions and day-to-day operation of the Business Center. Responsible for processing invoices, mail childcare billing, and campaign billing for the Association. The Administrator will serve as liaison for the Association Office accounts payable. 

 

For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

 

Schedule

• (Seasonal) Starting June 2nd
• Monday-Friday, 8 hours, 8:00am-4:30pm, Mondays 7:00am-3:30pm 

Responsibilities:

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs
• Responsible for submitting childcare reports to directors timely and efficiently
• Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF’s and participant communication
• Process cancellations and maintain waiting lists for childcare and other programs
• Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors
• Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds
• Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements
• Coordinate and collaborate with membership team for draft updates for childcare and programs
• Process weekly drops for camp, process changes, cancellations and refunds
  Provide tax letters as requested
• Help with collecting 3rd party outstanding balances, following up with 3rd party agencies.
• Program AR Balance write off's, end of month
• Audit outstanding balances: 3rd party
• Audit bill to account billing schedules and assign payment method or withdraw enrollment
• Audit payment arrangement billing and delete any that have been paid off
• Ability to sit and type for extended periods of time
• Ability to take initiative, determine priorities and exercise good judgement
• Ability to multitask and prioritize tasks
• Highly organized self-starter with strong administrative skills
• Other duties as assigned

Qualifications:

• 3+ years’ of accounting and administrative experience 

• Solid experience with office management systems 

• Familiarity with online calendaring and cloud systems 

• Proficiency in clear and concise correspondence composition 

• Must possess exceptional interpersonal skills, public relations, and communication skills 

• Knowledge of document preparation, editing, layout and proofreading essential 
• Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications 
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:
  • American Red Cross
  • American Heart Association
  • American Safety & Health Institute 

 

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.

Pay Range:USD $19.69 - USD $21.26 /Hr.