Executive Assistant, Private Equity - Howard-Sloan Search

Executive Assistant – Private Equity

Location: New York

About the Firm

A leading global long-term investor with a strong presence across asset classes and industries. With a commitment to excellence and a global reach, the firm provides employees with unparalleled exposure to industry leaders and top-tier investment opportunities.

Private Equity Division

The firm’s Private Equity team deploys capital strategically in areas where it holds a competitive advantage—leveraging a long investment horizon, sector expertise, and a highly skilled team to drive impactful investments.

What impact can you make in this role?

As part of one of the largest and most established private equity investment teams globally, you will play a key role in supporting senior executives in a fast-paced and dynamic environment.

What will you do as an Executive Assistant?

• Provide administrative support with diligence and accuracy, serving as a gatekeeper while managing multiple requests professionally.
• Schedule and coordinate meetings across multiple time zones, handling last-minute changes effectively.
• Organize meeting logistics, including conference room reservations, remote access setup, catering, and preparation of materials.
• Plan and coordinate domestic and international travel, including flights, hotels, and ground transportation.
• Track and process employee expenses and travel claims in accordance with company policies.
• Maintain key contact lists and ensure accurate data entry.
• Prepare and edit correspondence, presentations, and other key documents.
• Establish work procedures and standards to improve efficiency and effectiveness.
• Oversee coordination of staff welfare activities and team events, including sourcing service providers and reviewing proposals.
• Act as a resource for colleagues, providing training on internal systems such as Concur, FCM, MyAccess, and Zoom.
• Assist with complex administrative or operational activities, such as coordinating travel and meeting arrangements for senior leadership, global executives, and government officials.
• Support team recruitment efforts, including scheduling interviews and facilitating case studies.

What qualifications or skills should you possess in this role?

• Collaborative, highly organized, and responsive professional with experience supporting multiple stakeholders.
• Ability to prioritize, multitask, and thrive in a high-pressure, fast-paced global work environment.
• Strong interpersonal and communication skills with a deep understanding of discretion and confidentiality.
• Comfortable working independently and efficiently, even in ambiguous situations.
• Experience or strong interest in corporate event planning is preferred.
• Flexibility to adjust work hours as needed, including arriving early or staying late.
• Proficiency in Microsoft Office, Concur, and travel booking software.

Culture & Work Environment

This firm fosters an ambitious, agile, and diverse workplace where employees are encouraged to push boundaries, share ideas, and make an impact. Guided by strong core values—including Prudence, Respect, Integrity, Merit, and Excellence—employees are empowered to contribute meaningfully to the firm’s long-term success.

Flexible Work Arrangements

The firm values collaboration and professional growth while recognizing the importance of flexibility. Teams work in-office four days per week, with the flexibility to work remotely on the remaining day, allowing for an optimal balance of in-person engagement and work-life integration.

Compensation & Benefits

The firm offers a competitive compensation package designed to attract and retain top talent. Compensation is based on performance and results, with total pay consisting of base salary and bonuses.

• Anticipated base salary range: $83,000 - $120,000
• Bonuses are performance-based and may form a meaningful portion of the total compensation package.

Diversity & Inclusion Commitment

The firm is an equal opportunity employer, committed to fostering an inclusive environment that values diverse perspectives. A diverse and inclusive team is key to driving exceptional results and long-term success.